ADVANTAGES OF A PROFESSIONAL MANAGEMENT COMPANY
Top Association Attorneys Kaman and Cusimano have written the article below on some of the reasons your association might want to look at professional management. If you are currently looking for professional management, fill out a form on our contact page, or give us a call for a proposal package.
A brief overview of just some of the activities for which the elected board is responsible is shown below. After reviewing the list, you may have a better understanding why a volunteer board needs a professional manager or management company to assist in performing the duties for which they have volunteered. Board members have careers and families. They may work full time and are not available 24 hours a day.
Financial
Collect monthly maintenance fees, maintain unit owner records
Prepare financial reports including the annual budget and monthly comparisons of actual versus budget income expenses
Manage income, including preparing checks for invoices
Investigate and contract for association insurance policies
Direct accountant to prepare accurate tax returns
Provide escrow information when homes are sold
Administrative
Receive and/or take telephone calls and correspondence from owners
Correspond with owners regarding rules and regulations as directed by board
Receive owner work requests, requests for additions or changes to homes, receive complaints and take steps to resolve problems and/or approve requests
Obtain legal advice for key association decisions/actions
Maintain all association correspondence, minutes, records
Plan, organize, attend and oversee regular board meetings and annual election meetings
Building and Property Maintenance
Establish specifications and seek contractual compliance for:
Building maintenance
Landscaping maintenance including grass, shrubs, mulching, stones, and lighting
Cement maintenance including streets, sidewalks, and driveways
Identify maintenance projects and determine the priority and availability of funds for each project
Keep a record of the repair and/or maintenance work that has been performed on each home
Research and determine the most cost effective and long-term solutions for projects
Identify, select, contract, supervise and follow-up with contractors
*(The law firm of Kaman & Cusimano represents many Associations across Ohio)